Forms & Resources

Download fillable PDF forms for students, parents, schools and Host Families. Complete them and return them to Oakbridge.

How to use these forms

Download the PDF for the form you need, complete it on your device or in print, then email or post it back to Oakbridge. If you are unsure which form to use, please contact us.

Registration

These forms are required when joining Oakbridge and help us establish appropriate guardianship, welfare and support arrangements.

F001 – Parent Registration Form

Used to register a student for Oakbridge Guardians Ltd guardianship services.

This form collects:

  • Student information.
  • Parent information.
  • Emergency contact details.
  • School information.
  • Accommodation preferences.
  • Initial welfare information.
Download PDF

F002 – Medical & Welfare Information Form

Used to provide detailed information regarding:

  • Medical conditions.
  • Medication.
  • Allergies.
  • Dietary requirements.
  • SEND requirements.
  • Mental health information.
  • Welfare and safeguarding considerations.
Download PDF

F003 – Emergency Authority & Consent Form

Used to provide the permissions and consents required for Oakbridge to support a student safely and effectively.

This includes:

  • Emergency authority.
  • Medical support permissions.
  • Emergency accommodation authority.
  • Emergency travel authority.
  • Information sharing consent.
Download PDF

Student Support

These forms help students, parents and schools raise concerns and access support.

F006 – Welfare Concern Form

Used to report or discuss concerns relating to:

  • Student wellbeing.
  • Mental health.
  • Homesickness.
  • Bullying.
  • Accommodation concerns.
  • Welfare support needs.
  • Other student welfare matters.
Download PDF

Travel & Accommodation

These forms should be used when arranging travel and accommodation support through Oakbridge.

F004 – Travel Information Form

Used to provide travel information and request travel support.

Examples include:

  • Airport transfers.
  • Term travel.
  • Holiday travel.
  • Independent travel.
  • Travel updates.
Download PDF

F005 – Accommodation Request Form

Used to request accommodation during periods away from school.

Examples include:

  • Exeats.
  • Half terms.
  • School closures.
  • Emergency accommodation.
  • Weekend stays.
Download PDF

Administration

These forms help ensure Oakbridge records remain up to date and provide a mechanism for feedback and communication.

F007 – Emergency Contact Update Form

Used to update:

  • Parent contact details.
  • Emergency contacts.
  • UK contact information.
  • Communication preferences.
  • Address information.
Download PDF

F008 – Feedback, Concerns & Complaints Form

Used to submit:

  • Compliments.
  • Feedback.
  • Suggestions.
  • Concerns.
  • Formal complaints.

Your feedback helps us improve our services and better support students and families.

Download PDF

F009 – Identity / ID Check Form

Used to submit identity details and a copy of ID for a person linked to an Oakbridge student.

Accepted documents:

  • Passport.
  • National ID card.
  • Driving licence.

Use one form per person. Attach a clear copy of the ID when you return the form.

Download PDF

Important Documents

You may also find the following resources helpful:

Need Help?

If you are unsure which form to complete, require assistance with a submission or would like further guidance, please contact Oakbridge.

We are committed to providing timely, professional and supportive assistance to students, parents, schools and Host Families.

Contact Oakbridge